Custom pricing per vendor, updated automatically across all purchase orders.

Why vendor pricing needs its own system

If you buy the same item from two different suppliers at different prices, or if one supplier has a volume discount arrangement that kicks in above a certain order size, managing that in a spreadsheet requires constant vigilance. Prices change. Agreements evolve. One overlooked update means your purchase orders go out with incorrect pricing and your cost tracking becomes inaccurate.

Nexlymate's vendor price lists keep each supplier's agreed pricing stored against their profile, automatically applied when you create a purchase order for them.

What you can do

• Create a price list for each vendor with item-by-item pricing for everything you buy from them
• Set different prices for the same item from different vendors — Nexlymate applies the right one automatically
• Define volume pricing tiers — different unit costs at different order quantities
• Update a vendor's price list and have the new pricing apply to all new purchase orders from that vendor going forward
• View price comparison across vendors for the same item — so you can identify the most cost-effective supplier
• Track price change history per vendor — see when a price was last updated and what it was before

How it works with purchase orders

When you create a new purchase order and select a vendor, Nexlymate loads their price list and pre-fills the unit costs for each item you add. If you are ordering above a volume threshold that triggers a different price, the correct tier is applied automatically. You review, confirm, and send the purchase order without needing to check a separate pricing document.

Benefits for cost tracking

Accurate supplier pricing feeds directly into your cost of goods sold calculations. When Nexlymate knows what you paid for each unit of each item, the margin and profitability reporting in your business intelligence dashboard is based on real data rather than estimates. That accuracy compounds over time and makes your financial reporting genuinely useful for business decisions.